BARGAINING UNIT/CLASS CODE:
DEFINITION
To perform a variety of complex and responsible clerical and administrative duties in the conduct of the activities of the City Clerk's Office.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the City Clerk. May exercise functional supervision over clerical positions.
ESSENTIAL JOB FUNCTIONS OF THE POSITION Duties may include, but are not limited to the following:
Take minutes of all official proceedings at Council meetings. Compose and type minutes. Prepare and assemble City Council packets prior to Council meetings. Assist the City Clerk in performing the day‑to‑day functions of the office of City Clerk. Assist the City Clerk in the planning and conduct of periodic municipal elections and other legal requirements of the City Clerk's Office. Assume full responsibility for the City Clerk as required. Coordinate with other departments in preparation of the agenda for City Council meetings. Prepare City Manager's information/agenda packet for City Council meetings. Answer inquiries requiring interpretation of policies, procedures, rules and regulations, and local and state law as applicable to the operation of the City. Research information for public or City Staff. Compile and complete data for administrative and public reports, bulletins, questionnaires, and other documents. Maintain administrative files including historical legal documents, resolutions, ordinances, agreements, deeds, and annexations. Accept sealed bids for projects; send notice of bid awards and notice to unsuccessful bidders. Prepare contract documents; send notice to commence work. Provides notary service. Perform other related duties as assigned.
WORKING CONDITIONS
Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal. Some evening and weekend work hours.
QUALIFICATIONS
Knowledge of:
English usage, spelling, grammar and punctuation. Modern office practices and procedures. Filing and indexing methods. Operation and use of office equipment. Organization and function of City government. Computer usage.
Ability to:
Enforce municipal laws and procedures. Implement election laws and political reform requirements. Provide information and organize material, and interpret a variety of documents, including contracts and ordinances. Maintain complex records, summarize written material and interpret a variety of documents, including contracts and ordinances. Meet the public, understand their questions, and respond effectively. Promote the mission, values and organization of an effective public organization, particularly in the area of customer service. Establish and maintain effective working relationships with City officials, City staff and the public. Work evenings and weekends on occasion.
Skills to:
Proficient in the use of computer hardware and software for word processing and file management. Take dictation at a rate sufficient to prepare comprehensive minutes of meetings.
Education and Experience:
An example of the education and experience which most likely demonstrates the skills, knowledge and abilities required to perform the duties would be any combination equivalent to completion of sixty (60) units of college related course work from an accredited college or university and two (2) years of paraprofessional experience in a public organization OR five (5) years of increasingly responsible clerical experience.
Reviewed__________________________________ Approved___________________________________
Department Director Human Resources Officer
Approval Date: ___________________________